Document Controller

Victor Energy focuses on transmission line and substation construction. Reporting to the Java Holdings Director, Systems, we are seeking a Document Controller for the document control and records management function supporting our projects and corporate requirements. The job is primarily administrative but will also involve providing document control leadership and expertise to our corporate stakeholders, project teams and clients. The ideal candidate must be a self-starter, capable of working well both independently and in teams, should be detail-oriented and comfortable communicating all issues clearly to various members of the project team.

KEY (CORE) DUTIES AND RESPONSIBILITIES:

1. Document Control Processes and Procedures

• Support the development, standardization, and operational execution of document control processes and procedures
• Provide training and support to stakeholders on document control processes and procedures

2. Maintaining Digital Document Management System

• Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
• Ensuring quality of information contained in the company document control system
• Documents are correctly and completed coded with the appropriate meta data,
• Documents presented in M-Files are the most current version
• Prevention of document duplication
• Identify and report deficiencies and/or problems with the company document management system

3. Document Controls Support

• Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
• Manage formal communications transmittals with external stakeholders
• Support the development and standardization of document control processes and procedures
• Provide front-line system user support and training
• Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all RIM services by staying current with changing technologies and external business practices and consider their possible use at Victor Energy.

EDUCATION AND EXPERIENCE:

• Minimum 5 years document control supporting construction projects
• Experience with maintaining a digital document management system
• College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
• Specific experience with Engineering and Construction document management is an asset
• Highly proficient with the Microsoft suite of Office applications, and Adobe PDF.

KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES:

• Attention to detail, ability to focus and concentrate for long durations is critical
• Excellent communication skills; written and spoken English
• Excellent interpersonal and team participation skills.
• Solutions oriented, independent problem solver
• Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
• Ability to work remotely and independently
• Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities

Job Type: Full-time

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person