Full Time Administrator

Full job description

Safety Buzz Campus is seeking a highly skilled and detail-oriented Administrative Professional to join our team on a full-time basis. This is a key role within our organization, supporting the daily operations of our campus and ensuring a seamless experience for our students, clients, and instructors.

At Safety Buzz Campus, our work is guided by our core values: Growth, Respect, Integrity, Passion, Community, Safety, and Accountability. We are looking for an individual who not only brings strong administrative experience, but also embodies these values in their daily work and interactions.

We are looking for a strong administrator who thrives in a fast-paced, dynamic environment and can confidently manage multiple priorities. The ideal candidate is a proactive self-starter who takes ownership of their role, demonstrates sound judgment, and contributes positively to a collaborative team environment.

This position is well-suited for someone who is highly organized, customer-focused, and committed to maintaining accuracy and efficiency in all aspects of their work.

Key Responsibilities

Client & Customer Service

• Greet students, clients, and visitors in a professional, friendly, and welcoming manner
• Provide exceptional customer service both in person, over the phone, and via email
• Respond to inquiries regarding training programs, scheduling, and general services
• Address and resolve customer concerns with professionalism and efficiency

Scheduling & Coordination

• Book, confirm, and manage student appointments and training schedules
• Maintain and update the appointment calendar to ensure accuracy and optimal utilization
• Coordinate with instructors to ensure proper course scheduling and resource allocation
• Send course confirmations, reminders, and follow-ups to clients

Administrative & Office Support

• Prepare, organize, and maintain course files and student records in compliance with company and regulatory standards
• Ensure all required documentation is completed accurately and in a timely manner
• Perform data entry and maintain databases with a high level of accuracy
• Support internal team members with administrative tasks as required
• Generate and compile reports for management as required

Financial & Reporting Duties

• Prepare invoices, process payments, and issue receipts

Inventory & Office Management

• Order, track, and maintain office supplies, training materials, and inventory
• Ensure the front office and common areas are clean, organized, and presentable at all times
• Manage incoming and outgoing mail and deliveries

Program & Operational Support

• Assist in the coordination and administration of training programs and events
• Prepare training materials, packages, and classroom resources
• Ensure compliance with company policies and applicable industry regulations
• Identify opportunities to improve administrative processes and contribute to operational efficiency
• Support special projects and additional administrative duties as assigned
• May be required to attend networking events and represent Safety Buzz Campus in a professional manner

Qualifications & Skills

• Post-secondary education in Office Administration or a related field is considered a strong asset
• Minimum of 2 years’ experience in an administrative role, preferably in a fast-paced or customer-facing environment
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook), Quickbooks Online and general office software
• High level of attention to detail and accuracy in all work
• Demonstrated ability to work independently with minimal supervision, as well as collaboratively within a team
• Strong problem-solving skills with a proactive and solutions-focused approach
• Professional demeanor with a commitment to confidentiality and integrity
• Reliable, punctual, and flexible in adapting to changing priorities

What We’re Looking For

At Safety Buzz Campus, we are looking for more than just an administrator—we are looking for someone who will become an integral part of our team. The ideal candidate will take pride in their work, demonstrate initiative, and consistently seek ways to improve processes and enhance the client experience.

If you are a dedicated administrative professional who enjoys working in a dynamic environment and values teamwork, accountability, and excellence, we encourage you to apply.

Position Details

• Full-time, permanent position
• Competitive compensation based on experience
• Eligible for health & dental benefits
• Supportive and team-oriented work environment

Pay: $15.00-$20.00 per hour

Work Location: In person

APPLY:

Our Location:

350 Eagle Butte Rd.,
Dunmore, Alberta T1B 0K2
(Behind Co-op in Dunmore),
Just a 5-minute drive from Medicine Hat.