Full job description

Are you passionate about numbers and people? Consider joining our team!

About Us:
For over twenty-nine years, South Region Parents as Teachers has been engaging and supporting families in Lethbridge and Southern Alberta to promote the optimal development, learning and health of their children (prenatally – kindergarten) in the crucial early years of life. Our mission is to provide the information, support and encouragement families need to help young children develop optimally. South Region Parents as Teachers is proud to be the sole international Parents as Teachers Affiliate program in Canada delivering the innovative, evidence-based Parents as Teachers home visiting model.

Location: Lethbridge AB
Proposed Hours: .6 - .8 FTE TBD (21-28 hours per week; 3-4 days/week)
Proposed Start Date: To be determined

We offer a comprehensive benefits package including vision, dental, extended health, generous health spending account; 3 weeks (prorated) vacation to start.

Qualified candidates are invited to submit their cover letter and resume via email to:
Program Manager, South Region Parents as Teachers
Email: parentsasteachers@lethsd.ab.ca

Reports to: Program Manager

Position Summary: This position is responsible for day-to-day bookkeeping, data entry and basic accounting and payroll requirements for the Society utilizing QuickBooks and WagePoint online platforms/accounting software. This bookkeeper also prepares reports on the program’s financial activities utilizing QuickBooks on-line as well as the required information for the annual financial audit or review. Additionally, this position provides administrative support to agency management and staff as required.

Qualifications:

• Fundamental understanding in all facets of accounting.
• Completion of a two-year diploma in Business Administration (accounting emphasis) or related field of study, or suitable combination of formal education and experience.
• Bookkeeping experience, preferably in a non-profit environment.
• Recent experience and skill in computer utilizing QuickBooks online.
• Recent experience and skill administering payroll, ideally utilizing WagePoint online platform.
• Recent experience and skill in computer use, including Outlook, Word and Excel
• Strong attention to detail.
• Excellent organization, time-management and administrative skills.
• Advanced written communication skills.
• Ability to maintain confidentiality.
• Ability to work independently, collaboratively and in a team environment.
• Ability to work flexible hours.
• Knowledge of marketing, social media platforms such as Weebly, FaceBook, Twitter, etc.

Requirements:

• Current Criminal record check (within three months) and an Intervention Record Check on the Child Youth Information Module (CYIM).
• A police information check including Vulnerable Sector Check from Police Services or an RCMP detachment that is clear of any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver’s license, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card.
• Documentation of a valid Social Insurance Number in the employee’s legal name.
• Three professional references, including current or most recent position.

Duties & Responsibilities:

• Work closely with agency management to provide the necessary support for ongoing and day-to-day, quarterly, annual etc. bookkeeping, payroll and administrative tasks as required.
• Participate in Board and Finance meetings/committees as required.
• Design, organize, maintain and monitor comprehensive employee records, i.e. required personnel documents, training certifications, leave balances, and sick time documentation.
• Prepare and distribute regular financial statements as required.
• Bank deposits, reconciliation.
• Perform accounts payable and payroll.
• Ensure all financial information is received in a timely manner.
• Accurate and prompt posting of all financial transactions to the journal in compliance with Society policies and procedures.
• Prepare financial analysis reports to aid Program Manager in decision making.
• Perform necessary account, bank and other reconciliations.
• Prepare for annual audit and communicate with auditors.
• File GST rebate claims.
• Prepare annual report to Charities Directorate.
• Archive financial information and permanent records.
• Develop and maintain filing systems.
• Track program outcome data as required.
• Data entry as required.
• Maintain Society’s website, social media presence.
• Answer telephones.
• Additional administration tasks such as updating policies/manuals.
• Various office duties as required i.e. photocopying, ordering, filing.

By virtue of the submission of an application, the applicant agrees that the program manager or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

We thank all applicants for their interest, however, only those being considered to interview will be contacted.

Please note that this posting may remain open until a suitable candidate is found.

Job Type: Part-time

Expected hours: 21 – 28 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Wellness program

Application question(s):

• Please provide a cover letter to accompany your resume. Thank you.

Experience:

• non-profit Bookkeeping: 3 years (required)

Work Location: In person