Health & Safety Administrator

Full job description

Job Overview

ABOUT US

At KMP Safety Ltd., we deliver exceptional safety services designed to exceed our clients’ expectations. As a privately owned consulting company based in Medicine Hat, Alberta, we specialize in demystifying safety management and offering practical, effective safety solutions. With over a decade of experience across a range of industries, such as construction and manufacturing, our team is committed to continuous improvement and support for organizations in developing evolving and compliant safety management systems.

We are actively growing our operations to meet the increasing needs of our clients, and we are looking to expand our team. Our team strives for big wins and accomplishments for our clients, but we maintain an easy-going, personal approach in everything we do. Joining KMP Safety means becoming part of a team where you’ll contribute directly to the company’s growth and success. In this role, you'll be supporting the Health & Safety Consultants and Owner as they continue to establish and grow the business, making a real impact as we work together toward our goals.

POSITION OVERVIEW

We’re looking for a part-time Health and Safety Administrator to support our team in maintaining client safety management systems aligned with Alberta OHS legislation and related regulations. This role offers hands-on experience with real clients and is ideal for someone with foundational H&S knowledge who is eager to learn and grow.

The successful candidate will work alongside an H&S Consultant, assisting with compliance documentation, training coordination, and system management. This is a development-focused role with the goal of progressing into an H&S Coordinator, and eventually, a Health & Safety Consultant, managing your own client accounts under KMP Safety Ltd.

We’re seeking someone who is detail-oriented, adaptable, and eager to build their expertise through mentorship and practical experience. Strong problem-solving skills, a working understanding of legislative requirements, and the ability to learn on the go are essential.We’re looking for a part-time Health and Safety Administrator to support our team in maintaining client safety management systems aligned with Alberta OHS legislation and related regulations. This role offers hands-on experience with real clients and is ideal for someone with foundational H&S knowledge who is eager to learn and grow.

The successful candidate will work alongside an H&S Consultant, assisting with compliance documentation, training coordination, and system management. This is a development-focused role with the goal of progressing into an H&S Coordinator, and eventually, a Health & Safety Consultant, managing your own client accounts under KMP Safety Ltd.

We’re seeking someone who is detail-oriented, adaptable, and eager to build their expertise through mentorship and practical experience. Strong problem-solving skills, a working understanding of legislative requirements, and the ability to learn on the go are essential.

KEY RESPONSIBILITIES

• Prepare handouts for orientations and training sessions
• Update and maintain training records via WorkHub, Site Docs, Salus Pro, and Excel
• Print training tickets for in-house sessions and book third-party training
• Assist with new employee WHMIS and orientation training
• Prepare digital and physical training files for new hires
• Run monthly reports to collect safety documentation (e.g., inspections, hazard assessments)
• Create Toolbox Talks and Safety Meeting Minutes
• Set up safety files for new projects, including Safety Data Sheets and SWPs/SJPs
• Support the maintenance of safety compliance platforms (ISNetworld, ComplyWorks, Avetta)
• Assist with incident investigations and special projects

SKILLS AND ATTRIBUTES FOR THE ROLE

• Excellent organizational and time management abilities
• Strong written and verbal communication skills
• Professional and positive attitude with a solutions-focused mindset
• Strong interpersonal skills and a team-oriented approach
• Customer service experience and ability to communicate effectively with clients
• Critical thinking and problem-solving skills
• High attention to detail and ability to meet tight deadlines
• Proficient in Microsoft Word, Excel, and PowerPoint
• Familiarity with Alberta OHS legislation and the Workers Compensation Act
• Knowledge of COR programs and COR Internal Auditor certification (asset)
• Experience with WCB claims management (asset)
• Fleet management knowledge (asset)
• Ability to collaborate effectively in various workplace settings

CORE COMPETENCIES

· Initiative and Self-Motivation – Demonstrates a proactive approach to tasks, anticipates needs, and takes ownership without constant direction

· Detail-Oriented and Analytical Thinking – Maintains accuracy in documentation, identifies inconsistencies or gaps, and connects patterns to flag or correct issues before they escalate

· Professionalism and Ethical Conduct – Maintains confidentiality, models integrity, and upholds professional standards in all interactions

· Adaptability and Forward-Thinking – Embraces change, offers ideas to improve systems, and adjusts efficiently to shifting priorities and client demands

· Collaboration and Team Support – Works effectively with others, offers assistance where needed, and maintains a cooperative and positive team dynamic

· Accountability and Ownership – Takes responsibility for quality and timeliness of work, follows through on commitments, and seeks feedback to improve

· Continuous Learning and Growth Mindset – Eager to learn, open to mentorship and hands-on training, and actively develops skills to expand responsibilities over time

WORKING CONDITIONS

· Work model: On site client locations within the Medicine Hat local area

· Flexible weekday schedule: Monday to Friday with negotiable workdays

· Safety-sensitive position: Drug and alcohol screening required

· Driver’s licence: Valid licence and reliable transportation required

· Eligibility: Must be legally entitled to work in Canada

This role will initially be job shadowing and supporting the Health & Safety Consultant with administrative and project-based tasks. As you grow in the position, build familiarity and confidence there will be increased opportunities to visit client sites on your own.

The position involves periods of focused computer work, task management, and document handling. You must be able to sit for extended periods and lift up to 20 pounds as needed. Regular collaboration with the H&S Consultant and communication with clients is essential for success in this role.

HOW TO APPLY

Please submit the following:

· A cover letter outlining your interest in the role and how your experience aligns with the position. We want to learn about your long term career aspirations and how you would fit with our company

· An up-to-date resume detailing your relevant qualifications

Applications missing a cover letter will not be considered. Only candidates selected for an interview will be contacted.

Please email your application to: info@kmpsafety.ca
Application Deadline: July 14, 2026

We thank all applicants for their interest in KMP Safety Ltd.

Pay: $20.00-$30.00 per hour

Benefits:

• Mileage reimbursement

Work Location: In person

Contact Information

We look forward to hearing from you